Scanning and Archiving
Scanning & archiving
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Scanning & archiving services
Historically businesses and in particularly professionals used to store papers for six years. More and more frequently files are needing to be stored for considerably longer. Mortgage related conveyancing papers are often stored for up to 25 years. Insurance documentation is often stored for up to 40 years.
Our solution
We provide a solution to the ever increasing challenge of storing bulky files and documentation. We are able to scan all documentation in a legally acceptable manner providing you access to the documents instantly by way of word search on a CD-ROM. We then arrange for the collection of your files and papers. Those papers will be organised, scanned, digitized and indexed. At your request we can hold a copy of the data in addition to providing to you the data on CD-ROM. The CD-ROM holds a searchable database of your stored files from which you can locate papers almost instantly. This avoids:-
- The time lag between needing a file and it being obtained.
- Storage costs.
- Deterioration in paper quality with the passage of time.
- The risks of damage by flooding etc.
The financial savings are considerable as one would expect.
